Every asset, accounted for.
PioAssets tracks every laptop, licence, and piece of equipment from purchase to retirement — who has it, what it cost, and when it needs attention. One source of truth for IT, finance, and operations.
No spreadsheets to wrangle. Bring your register in and start tracking in minutes — we help you get set up.
Everything you need to run an asset register
Purpose-built for the day-to-day of an IT or operations team — not a spreadsheet stretched past its limits.
Full asset lifecycle
Register or bulk-import from a spreadsheet, then follow every item through assigned, in repair, retired, and disposed — with a strict, auditable status flow.
Requests & approvals
Employees request equipment; it routes automatically through manager, HR, IT, and finance — with a cost threshold that skips finance for small items.
Maintenance & warranty
Log repairs, track downtime and service cost, and get warranty-expiry alerts before cover runs out — so nothing lapses unnoticed.
Reports & spend
See total spend by category, depreciation, and inventory at a glance. Export any view to CSV or Excel, or schedule reports to your inbox.
Mobile & offline
Scan a QR or barcode to pull up an asset on the spot, confirm receipt, or run a stock-take that keeps working with no signal and syncs when it returns.
Roles & audit trail
Fine-grained roles decide who sees cost, who can price, and who can approve. Every sensitive action is recorded in an append-only audit log.
From purchase to retirement, the history is never rewritten.
Transfers, repairs, and returns all update the same record — and every change is kept. Your finance team sees numbers they can trust; your auditors see a trail they can’t argue with.
Know who holds each asset, what condition it’s in, what it cost, and when it needs attention — without chasing four spreadsheets and three inboxes.
Purchased · MacBook Pro 14"
PIO-0421 · £1,899 · 3-yr warranty
Assigned · A. Verma
Receipt confirmed from mobile
Repaired · screen replacement
2 days downtime · £180 · under warranty
From a pile of laptops to a register finance trusts
Four steps take you from scattered equipment to one accurate record.
- 1
Bring your data in
Import your existing register from Excel, or add assets one by one. Employees come along automatically.
- 2
Assign to people
Hand equipment to employees, capture condition, and let them confirm receipt from their phone.
- 3
Track & maintain
Transfers, repairs, and returns all update the record — and the history is never rewritten.
- 4
Report & control cost
Know what you own, what it cost, and what needs attention, with reports finance can trust.
Want to see what you own?
We’re happy to walk your team through it and help you bring your register across. It takes minutes to get started.
Get in touch